Court Program Specialist
AOC requires employees to reside in Washington State. Any exceptions must be approved. If you are invited to interview and currently reside outside of Washington State, seek more information about residency requirements from the AOC hiring manager of this recruitment.
This position may be eligible for hybrid working; a combination of telework and working in-office.
Duties and Responsibilities
Provides support to MJC and its committees, including: coordinating projects, conducting research, preparing agendas and meeting materials, participating in meetings, and preparing and distributing minutes.
Maintains information on MJC’s public-facing website and responds to public inquiries for assistance.
Assists MJC senior staff in managing and coordinating MJC programs to advance research, policy, and educational objectives.
Gathers information, prepares memoranda and presentation/training materials. Supports the publication of original reports and publications.
Assists with monitoring legislation related to racial equity in the state court system during legislative session.
Supports implementation of branch-wide jury diversity efforts, including gathering information, coordinating meetings among stakeholders and assisting the Jury and Community Researcher.
Coordinates with AOC’s Court Education Unit staff and outside subject-matter expert trainers to execute MJC judicial education programs.
Promotes MJC resources through the website, mass correspondence, and stakeholder outreach.
Responds to requests for MJC posters and publications.
Makes logistical arrangements for in-person MJC programs, including booking venue and catering, coordinating travel arrangements and securing necessary technological capabilities and resources.
Arranges for and monitors billings, fees, travel expenses, and other financial transactions related to conferences, meetings, and programs.
Tracks MJC budget expenditure activity and produces reports for the MJC.
Develops internal processes to allow for maximum effectiveness and efficiency of program implementation.
Monitors compliance with internal AOC policies, standards, and guidelines.
Keeps appropriate senior staff and Commission co-chairs informed on specific work assignments.
Performs other duties as required.
Qualifications and Credentials
Relevant experience may substitute for the required education.
Associate of Arts degree in court, public or business administration, or a related field
AND
Four (4) years of administrative program support experience.
THE IDEAL APPLICANT WILL ALSO HAVE SOME OR ALL OF THE FOLLOWING EXPERIENCE, EDUCATION, KNOWLEDGE, SKILLS, AND ABILITIES
Ability to independently coordinate projects with minimal supervision.
Knowledge of organization/operation of the Washington State court system; procedures and practices followed within the judicial branch.
Ability to conduct internet research on race equity issues.
Ability to establish and maintain effective working relationships with governmental and court officials at all levels, justice stakeholders, and community members.
Ability to learn and use new computer applications as needed.
Knowledge of website navigation, searches and content updating functions.
Accuracy and attention to detail in the delivery of work products.
Excellent oral and written communication skills.
Professionalism in dealing with courts, judicial partners, staff, management and the public.
Ability to multi-task and effectively work on multiple projects simultaneously.
Sets priorities and effectively manages time to meet deadlines and work schedules.
Accepts personal responsibility for the quality and timeliness of work.
Ability to analyze problems and develop solutions, recommendations, and options.
Ability to gain and utilize knowledge of internal and external protocols.
Supplemental Information
If you have gotten this far and are thinking you do not qualify, consider again. Studies have shown that women, people of color, and people with disabilities are less likely to apply to jobs unless they meet every single qualification. At the Administrative Office of the Courts, we are dedicated to building a diverse and authentic workplace centered in belonging. If you are excited about this role but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may just be the needed candidate for this or other roles.
IMPORTANT INFORMATION
Workweek may fluctuate depending on workload or agency need.
Overnight travel may be required based on business need.
Positions in this job description are overtime exempt unless they are paid hourly and/or do not meet Washington’s Minimum Wage Act salary threshold.
The AOC is an equal opportunity employer and does not discriminate based on gender, pregnancy, race, color, national origin, ancestry, religion, creed, physical, mental or sensory disability (actual or perceived), use of a service animal, marital status, sexual orientation, gender identity or expression, veteran or military status, age, HIV or Hepatitis C status, or any other basis protected by federal or state law. Persons of disability needing assistance in the application process, or those needing this announcement in an alternative format, please contact the AOC Human Resource Office, at (360) 705-5337, or fax (360) 586-4409, or via email to Recruitment@courts.wa.gov.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and complete the required employment eligibility verification form upon hire.
SPECIAL NOTE: Before a new hire, a background check, including criminal history, will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the job.